TGRS Designs Smart Barcode Scanner for Medical Device Distributor Implantcast SA
TGR Software (TGRS) was commissioned to design and build a smart barcode scanner solution for Implantcast SA, a medical device distributor.
Implantcast supplies surgical instruments and implantable devices, such as knee, hip, and elbow replacements, to hospitals. These items are hired out for surgical operations, with patients only billed for the devices actually used during surgery.
In this article, we describe our smart barcode scanner solution and how it was implemented.
The Challenge: Tracking Surgical Instruments with Precision
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During surgery, the exact size of the required implant is unknown until the procedure begins. As a result, surgeons request a full range of parts to be delivered to the operating theatre.
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Implantcast previously relied on a basic application that required a computer to be open and ready at the correct screen position. This manual process was time-consuming, prone to error, and inefficient for warehouse staff.
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Any unused items must be returned to the warehouse.Accurate records of outgoing and returned products are essential for correct hospital billing.Tracking individual serial numbers is critical, especially in case of product recalls.
Our Solution: A Smart Barcode Scanner
TGR Software developed an advanced barcode scanning system designed specifically for medical device logistics.
Key features include:
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Intelligent Data Capture – Scans DataMatrix barcodes containing both product code and serial number.
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Automated Job Recognition – The scanner identifies the job being processed without the need for a PC to be open.
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Comprehensive Compatibility – Supports QR codes, high-density barcodes, and 2D DataMatrix formats.
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Stock Rotation Management – Alerts staff if an older product is available, preventing expired stock from accumulating.
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Error Prevention – Warns if an item not assigned to a job is scanned, reducing packing mistakes.
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Real-Time Tracking – A wallboard displays live updates of scanned items for better oversight.
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Automated Documentation – Generates delivery notes listing items and serial numbers for accurate record-keeping.
Efficient Job Completion
At the end of each scan:
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A report identifies missing items, ensuring no products are overlooked.
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Returned items are scanned back in, while unreturned items are automatically marked as used.
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Hospitals are billed with precision, reflecting only the devices actually used in surgery.
Results and Benefits
The solution delivered measurable improvements for Implantcast:
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Reduced losses and insurance claims
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Accurate billing and traceability
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Significant time savings for warehouse staff
By integrating smart barcode scanning technology, Implantcast achieved greater efficiency, reliability, and accountability in its surgical instrument management process.
Book a Demo
Contact us today to book a demo or consultation. You can also explore our YouTube Channel, where we have several videos showcasing what the T-SCAN smart barcode scanner can do for your business.
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